Asana Consulting
Most teams don't have a work problem. They have a “where does this live” problem.
We set Asana up so every piece of work has an owner, a date, and a home.
What Asana actually is
Asana is a work management platform. Not a to-do list, and not a chat app — it’s the place where the work itself lives. Every task has one owner, one due date, and sits inside a project that someone is accountable for.
That sounds simple. It isn’t, and it’s why most Asana rollouts fail. Teams sign up, create a dozen projects, dump their tasks in, and three weeks later they’re back in email and Slack because nobody agreed on how it should be used.
The tool is the easy part. The hard part is deciding what a project is, what a task is, who owns what, and what happens when something is done. That’s the part we do with you.
Who this is for
Asana consulting is a fit if you recognise most of these:
- Work is tracked in someone's head, a spreadsheet, and three Slack threads
- You ask for a status update and it takes half a day to get a real answer
- Things get dropped between people, not inside them — handoffs are where work dies
- You already pay for Asana and barely use it
- You're 10–55 people and growing, and what worked at 8 has stopped working
Not a fit if: You're a team of two who genuinely can talk across a desk. Buy the tool when the coordination cost is real, not before.
What we set up
Project and portfolio structure
A hierarchy that matches how your business is actually organised — by department, client, or product line — rather than however the first person to log in happened to build it.
Task standards and ownership
One owner per task, always. Naming conventions, due-date rules, and a definition of done, so a task means the same thing to everyone.
Recurring operational cadence
Weekly meeting agendas, monthly reporting, quarterly planning — built as recurring Asana work so the rhythm survives a busy week.
Intake forms and request queues
Stop taking work requests by DM. Forms route requests into the right project with the information you need attached.
Automation and handoffs
Rules that move work between stages and people automatically, so nothing sits waiting for someone to remember to pass it on.
Dashboards and reporting
Views that answer “what's late, what's at risk, who's overloaded” without anyone assembling a status report by hand.
How we work
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01
Map how work actually flows
Before touching Asana, we map what work comes in, who touches it, and where it stalls. Configuring the tool around a broken process just makes the breakage faster.
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02
Design the structure
Projects, portfolios, custom fields, and naming conventions — agreed with you before anything is built, so it fits your business and not a template.
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03
Build it
We configure the workspace, migrate existing work in, and set up the automations, forms, and dashboards.
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04
Train the team
Live sessions with the people who'll use it daily, plus written guidance in your knowledge base. Adoption is where rollouts die — this is the step people skip.
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05
Review and adjust
We come back after a few weeks of real use. Something always needs changing once the team meets it for real.
Certified Asana Partner
Thomas is Asana-certified and an Asana Solutions Partner — the same platform he's rolled out inside his own businesses and for COO clients.
Common questions
We already use Asana and it's a mess. Can you fix it rather than start over?
Usually yes, and usually that's the better option — your history and attachments are in there. We audit what exists, keep what works, archive what doesn't, and restructure around it. A clean rebuild is a last resort.
How much does Asana cost?
Asana bills per user per month, and the tier you need depends on whether you want automation, forms, and portfolios. We'll tell you the honest minimum for what you're trying to do — most small businesses need less than they're sold.
Is Asana better than Monday, ClickUp, or Trello?
For most 10–55 person businesses, Asana hits the best balance of power and simplicity. But if you're already deep in another tool and it's working, switching costs are real. We'll say so if that's the case.
Will my team actually use it?
Only if it's set up around how they already work and they're trained properly. That's most of what you're paying for. A perfect configuration nobody opens is worth nothing.
How long does this take?
A focused setup for a single team is usually 2–3 weeks. A full rollout across departments, with migration and training, runs 4–8 weeks depending on how much existing work has to move.
Get your work out of people's heads
A short call to see how your team runs today and whether Asana is the right fix.
Book a call